What are your wedding colors and general theme?
What is your final guest count? Please indicate if any of these guests are children.
Will any balances to any vendors need to be paid the day of the wedding that you would like Danielle Roe Events to be responsible for? Please list company and balance amount, and provide a signed check made out to the appropriate vendor in a sealed envelope to your Danielle Roe Events coordinator on the morning of the wedding.
Please list the location, date, and time of your wedding rehearsal.
Will your officiant and/or ceremony venue coordinator be handling the rehearsal or will you need Danielle Roe Events to assist with the coordination and running of the rehearsal?
How long will the rehearsal last?
Are you having a rehearsal dinner or reception after the rehearsal? If so, please list the host, location and time of the rehearsal dinner/reception.
Would you like Danielle Roe Events' assistance with your rehearsal dinner or reception for an additional fee?
Where are you getting ready for the wedding? (Please list address)
If you are hiring a professional hair and makeup artist, who else in your party will be receiving services (bridal party, maid of honor, mother of either of the couple)?
Would you like your photographer and videographer to be present for “getting ready shots”?
Do you have any specific instructions on who you would like in the room while you are getting ready?
Where are your bridesmaids getting ready?
Who is paying for these makeup services?
Where is the groom getting ready for the wedding?
Will you be exchanging gifts between eachother on the day of? If so, please plan to have your maid of honor and best man exchange these either on the morning of the wedding or at the rehearsal.
Where is the groom getting ready for the wedding? (Please list address)
How are you getting to the ceremony venue? (Transportation)
How is the groom getting to the ceremony venue? (Transportation)
How are the bridesmaids getting to the ceremony venue? (Transportation)
How are the groomsmen getting to the ceremony venue? (Transportation)
What time would you like to arrive at the ceremony venue?
Do you plan on a “first look”? If so, where do you envision your first look happening (specifically)?
Would you like family and/or wedding party photos taken prior to the ceremony? If so, are there any specific locations that you would like the photos to be taken?
Are you providing a shot list (list of photos with families listed for each photo) to your photographer?
Where will you be waiting prior to the ceremony?
Where will the groom be waiting prior to the ceremony?
Where will other members of the procession be waiting prior to the ceremony?
Where are guests parking for the wedding?
What time is the wedding called for (i.e., guest arrival time) on your invitations?
Is any signage needed for your guests’ arrival? If so, where would you like the signage located? What would you like the signage to say? Who is creating the signage?
Will you be providing any items (i.e., wands, confetti, bags of rice or lavendar, etc.) for guests? What items? Should the items be at the door or on seats/pews? Who is producing these items and delivering them to Danielle Roe Events?
If you are providing any of the above items for guests to toss as part of the celebration, has the ceremony venue approved this?
Is there a dedicated person to clean up these items after they have been tossed?
Will there be refreshments (i.e., water, wine, champagne) for the guests at arrival and prior to the ceremony? What refreshments? Are you providing or is the venue providing? Where would you like the refreshments to be located? Who is providing the table/linens, etc. for the refreshment table? Please describe décor elements and floral pieces for table
Would you like a gift table at the ceremony site? Please describe location Do you have a box for gifts in envelopes? Who is providing the table/linens, etc. for the gift table? Please describe décor elements and floral pieces for table.
Who will be responsible for transporting gifts post ceremony/reception? Please list their name and contact information.
Are you providing a sign in book at the ceremony? Where would you like this sign in book to be located? Please describe décor elements and floral pieces for table.
Will there be flowers or any other décor items/elements incorporated at the ceremony? Please describe.
Does the venue provide programs/pamphlets? If not, would you like programs/pamphlets for your guests? Who is creating these pamphlets? Would you like these pamphlets to be at the door or on seats/pews?
Please describe the plan for music before, during and after the ceremony. Will you have live musicians, will the venue be responsible for playing music? Will you be providing the venue with downloaded songs or will they be responsible for providing?
If applicable, which vendor is providing chairs for the ceremony?
If applicable, which vendor is providing the arch or other ceremony altar items?
Who is walking the groom down the aisle? (Please provide names.)
What is the order of your processional? (Please provide names, and which wedding party members are walking together if applicable.)
Who is carrying the rings? What will they be carried in?
61. Who is walking the bride down the aisle? (Please provide names.)
Please describe the events that will transpire during the ceremony (i.e., welcome by officiant, any vows, any rituals.)
Are there any other details of the ceremony that you would like to incorporate that haven’t already been described above?
How do you see the ceremony transitioning into the first part of the reception (generally cocktail hour)? Please describe in timeline fashion.
Is there a cocktail hour in between ceremony and dinner?
When would you like cocktail hour to begin?
Where is cocktail hour located? (Please list reception site and specific location on the premises).
Will there be signage at the cocktail hour?
Would you like a guest book/sign in table at the cocktail hour/reception site? If so, please describe location.
Will there be food at cocktail hour? Please list any stationed appetizers and please list any passed appetizers.
During the cocktail hour and reception, how many bars will be provided for guests?
Where do you see these bars being located (specifically) at the reception site? How many bartenders?
Will you be serving beer and wine, or a full bar?
If applicable, do you have a signature cocktail or cocktails? Please describe.
Do you have signage for your signature cocktail or bar?
Is the music during cocktail hour live (band or musician) or provided by a DJ?
Will you have any other entertainment (i.e., photobooth, cigar bar) available to guests during cocktail hour?
Please describe lighting elements and where you would like them installed.
Please list any décor items that you would like incorporated into the cocktail hour space, and where you would like these décor items placed.
Will your bar be client provided alcohol, cash or hosted bar for your guests?
If applicable- If your paid bar time runs out before the end of the evening, how would you like Danielle Roe Events to proceed?
Please list any floral pieces that you would like incorporated into the cocktail hour space, and where you would like these floral pieces placed.
Are there any other details of cocktail hour that you would like to incorporate that haven’t already been described above.
Would you prefer to mingle with guests at any point during cocktail hour?
How do you see cocktail hour transitioning into the dinner and dancing portion of the reception? Please describe in timeline fashion.
Would you like photos taken during cocktail hour (of wedding party, family, etc.)? If so, please describe location.
What time would you like cocktail hour to end and transition into the dinner and dancing portion of the reception?
What is the seating arrangement like for your guests? Seating chart? (non-removable names of guests and table numbers) Escort cards? (guests take their card to their table and are assigned a seat) General open seating? (i.e., guests can sit anywhere) Open seating within tables? (i.e., guests can sit anywhere within their assigned table).
Where would you like the seating chart to be located (specifically).
Will you have a sweetheart or king’s table? Please specify where you would like your sweetheart table placed.
Please describe any décor elements or floral pieces for the sweetheart table.
If you would like a king’s table, how many guests will be seated there (please remember not to seat anyone directly in front of the bride and groom).
Should any food and drink be at the table for guests when they sit down? Please describe.
Should the caterer be passing any drinks when your guests sit down (i.e., a champagne toast)? Please describe.
Would you like the caterer to pour or pass champagne for a champagne toast?
Please describe your tablescapes/tabletops (including any décor elements, floral pieces, and place setting arrangements).
Will you be providing guests with a menu (either large stationary, or printed)? Where would you like the menu or menus to be located?
Is the music during this portion of the reception live (band or musician) or provided by a DJ?
Please list any other floral pieces that you would like incorporated into the reception space, and where you would like these floral pieces placed.
Please list any other décor items that you would like incorporated into the reception space, and where you would like these décor items placed.
Will you and your wedding party be entering the reception space in “grand entrance” fashion? If so, please list the names of your wedding party in the order that they should be introduced.
Please list how you would like to be introduced as a newly married couple.
Have you submitted a song to the DJ/Band/Musician for songs you would like to be played during your wedding party’s entrance? If so, please list.
Will there be any toasts? If so, please list the names, in order, of those to give the toasts.
Would you like the DJ to open the toasts up to other guests.
How will dinner be served? (i.e., table service, buffet, family style, stations).
If meal will be plated, will guests have a choice of entree and if so, will they have chosen ahead of time? How will guest meal choices be signified for the caterer?
Are there any choreographed dances that should be incorporated into the timeline? Montages? Any other unusual events specific to your wedding? Please describe and specify when this event should occur.
When would you like your first dance to occur? Please list first dance song.
When would you like the father/daughter dance to occur? Please list father/daughter dance song.
When would you like the mother/son dance to occur? Please list mother/son dance song.
Will you be initiating a “garter toss”? If so, please list when you would like this to occur during the reception and where (specifically) at the venue.
Will you be throwing your bouquet? If so, do you have a “toss” bouquet or will you be tossing your bridal bouquet? Please list when you would like this to occur during the reception, and where (specifically) at the venue?
Please list any other personal or family traditions that you would like incorporated into the timeline, and when in the evening you would like those traditions to occur.
Will you be having a cake? Cupcakes? Dessert Bar?
Would you like a “cake cutting” announcement, or would you like cake cutting to be a more casual moment between yourself, your husband, and the photographer (i.e., where the party doesn’t pause).
Would you like cake/desserts to be set up at one station for guests to eat at their leisure, or placed at their tables at each place setting?
When in the evening would you like the cake cutting or dessert portion of the evening to occur?
Will there be any “late night” food? Please describe type of food and service of the food (station, table service, buffet, family style, etc.).
Would you like a “grand exit” (i.e., sparkler, confetti, or wand exit) When in the evening would you like this exit to occur? Where at the reception site (specifically) would you like this exit to occur?
Do you have any favors for the guests? If so, what are they and how would you like them displayed for your guests?
Will you have a getaway car waiting?
What time does the DJ have to play the last song?
What time do all guests need to be off-premises?
Is any transportation provided for guests? If so, where does transportation drop guests off?
Are there any other details of this portion of the reception that you would like to incorporate that haven’t already been described above.
How do you see the reception unfolding? Please describe in timeline fashion based on the above.
Who will be responsible for setting up the chairs and tables for the reception? Including any auxiliary tables?
Will your caterer be responsible for bringing all linens, laying them out and bussing them/returning them?
Does your venue require that your caterer put away tables and chairs?
What time do all vendors have to be cleaned up and off premises.
Who (please specify names) will be loading décor into their vehicles for transport?